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Office Administrator (2 years contract)

Office Administrator (2 years contract)

Garmin ClujCluj-Napoca, Cluj County, RO
În urmă cu peste 30 de zile
Tip loc de muncă
  • Quick Apply
Descrierea postului

We are a team of 6 enthusiastic and passionate people, with responsibilities in finance and administration.

Working closely with other departments, offering support to our colleagues, we are looking for you, a hands-on Office Administrator highly organized and process-driven, with desire to learn and grow in our team.

Being part of our team, you will have ownership on the following :

1. Administrative (back-office) and Reception (front-office) support :

  • Maintain and organize relevant company records, databases, and files
  • Create Purchase Orders and handle specific invoices
  • Manage imports and exports, ensuring compliance with regulations
  • Assist in drafting policies and procedures
  • Liaise with vendors, clients, and internal teams to support business operations
  • Serve as the first point of contact for visitors, ensuring a professional and welcoming experience
  • Handle courier services, redirect incoming and outgoing mail

2. Travel Coordination :

  • Arrange domestic and international travel, including flights, accommodation, transportation, and itineraries
  • Ensure compliance with company travel policies and budget guidelines
  • Handle last-minute travel changes, cancellations, or emergencies
  • Maintain accurate travel records and provide support for expense reporting
  • Coordinate visa applications, travel insurance, and other necessary documentation
  • Requirements

  • 5+ years previous experience in administrative support and travel coordination
  • Strong organizational and time-management skills
  • Excellent communication skills, both written and verbal
  • Ability to handle confidential information with discretion
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and travel booking tools.
  • Fluent in English, both speech and written
  • Experience using travel management platforms (e.g., Concur, Egencia, or similar), knowledge of visa and travel documentation requirements would represent an advantage
  • Benefits

    Benefits to enhance your experience :

  • 24 days off each year plus extra vacation days based on years at Garmin and compensation for legal holidays.
  • Health package subscription and yearly budget for glasses.
  • Monthly budget for sports and wellbeing activities.
  • Local and global career development programs (training, mentorship, technical and leadership development, and more).
  • Access to e-learning platforms and support for technical conferences attendance.
  • Loyalty bonus within the company, plus other special bonuses (for holidays and personal life events).
  • Meal tickets.
  • Yours exclusively when part of our team :

  • Significant discount for Garmin products.
  • Employee stock purchase plan.
  • Contribution to the retirement plan (Pillar 3).
  • Garmin products available for testing and borrowing.
  • A comprehensive event series championing wellbeing, sports, and community tailored to foster holistic health (featuring sports events, classes, hackathons, parties, and more).
  • Other benefits which we invite you to discover along the recruitment process.
  • Garmin Cluj is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, religion, national origin, sex, age, or disability.

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    Office Administrator • Cluj-Napoca, Cluj County, RO