Front Desk Specialist

Job Description

We are looking for a friendly, professional, and highly organizedFront Desk Specialist to be the welcoming face of our company. This role is central to ensuring smooth day-to-day operations and providing excellent administrative support to clients, visitors, and internal teams.

Key Responsibilities :

Act as the first point of contact for employees, partners, clients, and visitors, ensuring a warm and professional welcome

Maintain and manage the front desk workspace efficiently

Respond promptly and professionally to inquiries and concerns

Keep track of office supplies and place orders as necessary

Maintain accurate records related to visitors, meetings, and office inventory

Assist with data entry tasks and document signing procedures, ensuring accuracy and completeness

Coordinate and manage gift distribution for special occasions (., International Women’s Day, Christmas)

Handle incoming phone calls and general correspondence

Oversee full office operations to ensure efficiency and order

Provide administrative support to internal departments as required

Qualifications

Must-Have Skills :

Proven experience (minimum 3 years) in a Front Desk or Administrative role

Proficiency in Microsoft Excel and other Office applications

Excellent verbal and written communication skills in Romanian and English

Strong organizational skills and attention to detail

Ability to multitask and prioritize tasks effectively

Proactive and customer-oriented attitude

Ability to work efficiently in a dynamic, multidisciplinary environment

Good-To-Have Skills :

Prior experience in handling office operations within an IT company

Familiarity with courier services and logistics

Basic knowledge of inventory management systems

Experience with internal event coordination and support tasks