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Genaral Assistant, Romania

Genaral Assistant, Romania

WärtsiläConstanta, RO
În urmă cu 9 zile
Descrierea postului

Genaral Assistant, Romania

General Assistant – Constanta, Romania (Part-Time or Full-Time)

We are seeking a highly organized and proactive General Assistant to support the daily operations of our Constanța office. This versatile role is vital in ensuring smooth administrative processes across several departments, including Finance, HR, Health & Safety, and Purchasing.

You will act as a key liaison between our Constanța and Budapest offices, helping to align activities and facilitate clear communication.

This position can be offered as either part-time (6 hrs / day) or full-time employment.

Your role and responsibilities

Key Responsibilities

Office Administration

  • Manage office supplies, equipment procurement, and maintain filing systems.
  • Handle incoming / outgoing communications including phone calls, emails, and correspondence.
  • Coordinate external service providers and support cross-office initiatives.
  • Provide general administrative support and respond to ad-hoc needs.

Human Resources Support

  • Assist with employee onboarding, termination processes, and maintaining personnel records.
  • Translate documents (e.g., job descriptions, official communications) as needed.
  • Organize and track periodic occupational health check-ups.
  • Facilitate employee document requests
  • Interact with local authorities for HR-related matters.

    • Health & Safety Coordination

  • Schedule safety training and orientations with external providers.
  • Maintain accurate safety records and training documentation.
  • Act as the local point of contact for QEHS issues.
  • Promote safety awareness through regular communication and support.

    • Finance & Purchasing Support

  • Assist Finance with timely submissions to tax authorities.
  • Manage corporate credit card coordination and related invoicing tasks.
  • Serve as the local contact for suppliers, including handling quotations and updates.
  • Create and maintain purchase orders and framework agreements.

    • General

  • Carry out additional duties as assigned to ensure efficient office operations.

    • What We’re Looking For

  • Strong organizational skill & proactiveness
  • Flexible approach, and able to manage multiple responsibilities simultaneously
  • Fluency in Romanian and English (written and spoken)
  • Collaborative mindset and teamwork
  • Experience with MS Office
  • Previous experience in a similar role is an advantage.

    • Why you and us?

    We at Wärtsilä believe in empowerment, ownership and taking responsibility of our work. We support each other’s growth, and co-creation is the true basis of our innovation. We have courage to see opportunities and take initiative.

    We are authentic and honest, and we strongly believe in that by being your own true self you can accomplish so much more. We don’t always get it right the first time, and if mistakes are made, we make sure to learn and grow from them. We want everyone to voice their opinions freely. That is why we have built an environment that empowers you and everyone around you, and where you can feel safe and cared for. Are you eager to be part of this ambition?

    We have an amazing team, and we are excited about our work and the impact it has on building sustainable societies. We are looking to find a colleague with this shared passion for smart technologies and a sustainable future.

    Contact & next steps

    We hope to hear from you soon by submitting your application through our careers portal until the 16th July . After submitting your application, you will receive a confirmation email. We aim to keep you updated on the process throughout.

    Welcome to join us in shaping the decarbonisation of marine and energy!

    Last application date : 16 / 07 / 2025

    At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.

    Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.

    This is Wärtsilä

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    Romania • Constanta, RO