Project Specialist (m / f / d)

Location : Home-based or at any of the company's offices throughout Europe that match your geographic        location

Who we are?

Optimapharm is a  leading, mid-sized, full-service CRO aiming to deliver new therapies to improve and save patients’ lives.

Optimapharm’s key priorities are well-being of our people, consistent quality delivery to our clients and healthy, sustainable growth.

With 26 strategically located offices, Optimapharm operates in 40+ countries, providing most optimal access to Patients and Investigators globally. Established nearly 20 years ago, we leverage our experience, stable project teams and collaborative and flexible approach to secure a high level of repeat business, gain the trust of new customers and secure continued growth of the company.

We are currently looking for a Project Specialist  to join our Trial Support team   and support us in making a tangible difference to project sponsors and benefiting patients and their families all around the world.

What do we offer?

• Working in a successful company that’s growing and developing every day
• Working with a highly experienced team of clinical research professionals
• International projects and  professional growth
• Employee engagement programs
• Well-being initiatives
• Training and development program
• Additional benefit package depending on the candidate's location (country)

Who are we looking for?

Qualifications and  Experience

Your  responsibilities :

Study Coordination & Reporting – Maintain study trackers, manage logs, and generate weekly system reports (CTMS, eTMF, etc.).

Meetings & Compliance Support – Attend meetings, prepare minutes / action items, support PMs, and assist with audits and CAPAs.

Study Logistics & Administrative Tasks – Manage system access, coordinate vendor materials, oversee ISF divider distribution, support investigator payments, and handle project-specific trainings.

eTMF Management & Inspection Readiness – Set up studies in eTMF, maintain EDLs, upload / reconcile documents, track milestones, and ensure compliance with KPIs.

Audit & Team Oversight – Guide teams in audit prep, assist with eTMF-related queries, follow up on findings, lead eTMF discussions, and coordinate document submissions.

By joining our fast-growing and prosperous team, you will have a great opportunity for further personal growth and career development.

If you would be interested in joining the Optimapharm team, please send your CV in English and note that only shortlisted candidates that meet the requirements will be contacted for the further selection process.