Office Assistant

Since 1998, we've been active in the Human Resources consulting market, providing regional coverage across four key areas of expertise : recruitment and selection, personnel leasing, assessment centers and consultancy. As leaders in Transylvania, we've expanded our reach to embrace a culture of continuous improvement, thereby strengthening our position in the Romanian and also regional market. This commitment underscores our dedication to evolve alongside the dynamic needs of our clients and the ever-changing landscape of the business environment.

Our success stems from the professionalism of our services, the multidisciplinary expertise of our consulting team and our ongoing collaboration with those who rely on our consultancy services.

Building long-term partnerships with clients across diverse industries such as IT&C, automotive, outsourcing, pharma, banking, FMCG and more, is our primary objective.

Our commitment to client orientation, teamwork, flexibility, excellence, dedication and responsibility reflects our aim to bring added value to our services.

The candidate will join a dynamic administrative team and be integrated into the company’s daily operations.

Responsibilities :

• Greet and welcome guests, ensuring professional and friendly interactions;
• Manage incoming phone calls at the reception desk, including consumer inquiries regarding company products;
• Allocate and reserve meeting rooms;
• Receive, register and distribute correspondence, mail and deliveries;
• Manages supplier contracts, uploads invoices and handles Purchase Orders including processing related documents, using Ariba and Fiori systems (training provided);
• Verify documents and ensure attention to detail when checking supplier records and invoices;
• Collaborate with the cleaning staff and manage orders for office supplies, coffee, fruits, and other protocol items;
• Assist with the organization of company events and internal projects as assigned by the Office Executive;

Requirements :

Good knowledge of Microsoft Office

package (Word, Excel, Outlook, PowerPoint);

Ability to learn and work with Ariba and Fiori

systems (training provided; prior experience is not required);