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Event Specialist (Live & Virtual Events, Pod- / Videocasts) (f / m / d)

ThinkprojectBukarest, RO

28 days ago

Job description

Introducing Thinkproject Platform Pioneering a new era and offering a cohesive alternative to the fragmented landscape of construction software, Thinkproject seamlessly integrates the most extensive portfolio of mature solutions with an innovative platform, providing unparalleled features, integrations, user experiences, and synergies. By combining information management expertise and in-depth knowledge of the building, infrastructure, and energy industries, Thinkproject empowers customers to efficiently deliver, operate, regenerate, and dispose of their built assets across their entire lifecycle through a Connected Data Ecosystem. As an Event Manager (Live & Virtual Events, Pod- / Videocasts) , you oversee the planning, coordination, and execution of internal events and third-party tradeshows. This includes managing logistics, budgets, vendors, and staff to ensure high-quality experiences. Strong communication and organizational skills are essential to deliver impactful, memorable events.

What your day will look like

Key Responsibilities : 1. Event / Tradeshow Planning & Execution (In-Person & Online)

Plan and execute physical, virtual, and hybrid events, ensuring smooth operations
Develop event concepts, timelines, and logistics plans
Collaborate with stakeholders to define objectives, target audiences, and content strategy
Coordinate with speakers, panelists, and guests for both live and virtual events

2. Live & Virtual Event Management

Set up and manage live-streamed events and webinars using platforms like Zoom, Microsoft Teams or other event software

Ensure a seamless live experience by coordinating technical aspects such as streaming, AV equipment, and digital interaction tools

Work with production teams to handle lighting, sound, and video quality for online broadcasts

Troubleshoot technical issues in real time during live events

3. Podcast / Videocast Production & Coordination

Oversee the scheduling, recording, and post-production of podcast and videocast episodes

Collaborate with podcast hosts, guest speakers, and producers to create engaging content

Coordinate audio / video recordings, ensuring high production quality

Support the distribution of podcasts across platforms such as Spotify, Apple Podcasts, and YouTube

4. Budgeting & Vendor Coordination

Develop and manage event budgets, tracking expenses for both in-person and virtual productions

Negotiate contracts with venues, AV teams, streaming platforms, and podcast production partners

Source and manage third-party service providers, including tech support, designers, and video editors

5. Audience Engagement & Marketing

Collaborate with marketing teams to promote events and podcasts through social media, email campaigns, and online communities

Develop engagement strategies, including Q&A sessions, live polling, and audience interaction tools

6. Post-Event Analysis & Reporting

Gather audience feedback through surveys and analytics tools

Provide post-event reports and recommendations for improvements

What you need to fulfill the role

Qualifications and Experience

Education : Bachelor’s degree in Event Management, Hospitality, Marketing, Business, or related field (or equivalent experience)

Experience : Typically, 3+ years of experience in event management or a related field, organization and implementation of international (on & offline) events outside your own country

Technical Skills : Experience with Zoom, Microsoft Teams or similar platforms.

Key Skills and Competencies

Event Management : Strong ability to coordinate both physical and virtual events

Technical Proficiency : Familiarity with live-streaming platforms, virtual event software, and podcasting tools

Communication : Excellent verbal and written communication in English, French is a Plus - with the ability to liaise with diverse stakeholders

Problem-Solving : Ability to troubleshoot live event issues and ensure smooth execution

Project Management : Strong organizational skills, ability to manage multiple projects simultaneously

Flexibility & Travel Willingness : Available to travel for in-person events and oversee on-site logistics.

What we offer

Health Days I Lunch 'n' Learn Sessions I Women's Network I LGBTQIA+ Network I Demo Days I Coffee Chat Roulette I Ideas Portal I Free English Lessons I Thinkproject Academy I Social Events I Volunteering Activities I Open Forum with Leadership Team (Tp Café) I Hybrid working I Unlimited learning

We are a passionate bunch here. To join Thinkproject is to shape what our company becomes. We take feedback from our staff very seriously and give them the tools they need to help us create our fantastic culture of mutual respect. We believe that investing in our staff is crucial to the success of our business.

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Specialist • Bukarest, RO