HR Coordinator and Office Manager

Job Summary :

The HR Coordinator will work closely with the Deputy Managing Director (DMD), HR in implementing HR initiatives that support GMF staff globally. This role involves a variety of administrative, coordination, document preparation and processing, record keeping and data management tasks essential for the smooth operation of HR functions. The work requires the HR Coordinator to be highly detail-oriented, proactive, organized, and capable of handling sensitive information with confidentiality.

The Office Manager (OM) manages and oversees the operations of the GMF office in Bucharest, Romania. and manages a variety of office administration functions, to include facilities management, finance, and human resources in close coordination with the respective departments in headquarters, based in Washington, DC. It is the position’s role to create and maintain a safe, pleasant, and organized work environment, ensuring a high level of organizational effectiveness, and to facilitate constant communication and coordination with all levels of the organization in the international environment of GMF.

Essential Duties / Responsibilities :

Human Resources and Payroll

• In consultation with Bucharest Regional Director, assists with onboarding, office orientation, off-boarding and all relevant payroll registrations and updates to ensure consistency across the organization
• Coordinates local payroll on transmission, reconciliation and banking transactions, as well as timekeeping and labor contracts in coordination with Regional Director, prepares and distributes employment agreements and amendments as authorized by HR

Professional Development :

Wellness activities :

Recruitment :

Onboarding :

Offboarding :

HR systems, tools, policies and practices :

Operations

Finance

Knowledge and Skills Needed :

Salary : €26,900-€33,600

We highly encourage individuals of all backgrounds and identities to apply. Don’t meet every single requirement? At GMF we are dedicated to building a diverse, inclusive, and innovative workplace, so if you are excited about this role, but your experience does not align perfectly, we encourage you to apply. You may just be the right candidate for this or other roles at GMF?

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiry to