Document Control Specialist II

Job Description

Job Summary

We are seeking a meticulous and organized Document Controller to join our team. The successful candidate will be responsible for managing and overseeing the documentation process across various Common Data Environments (such as ASite and Autodesk Construction Cloud), ensuring that all project documents are accurate, up-to-date, and easily accessible.

Job Duties

As a Document Controller you will work with the AECOM Ireland Project Management and Building Surveying Teams, and you will have the following daily responsibilities :

• Day-to-day administration support to our PM and BS team;
• Manage and maintain all project documents, including drawings, specifications, and reports, on the Common Data Environment (CDE);
• Ensure that all documents are correctly named, filed, and stored in accordance with company standards and project requirements;
• Coordinate with project teams to ensure timely submission and approval of documents;
• Monitor document control processes and procedures to ensure compliance with project and company standards;
• Uploading drawings / document to the CDE;
• Extracting information from CDE and collation / preparation of monthly reports;
• Circulating weekly site inspection trackers regarding upcoming inspections;
• Provide training and support to project teams on document control produres and the use of the CDE;
• Conduct regular audits of the document control system to ensure accuracy and completeness;
• Generate reports on document status and progress as required;
• Assist in the preparation of project documentation for handover to clients;
• Have a key focus on reporting, analysing and communicating project activity;
• Implement and maintain processes and standards for consistency and drive project governance;
• Have thorough understanding of AECOM's relevant procedures and processes.

Qualifications

Minimum Qualification

Specific Skills Required

Person Specification (Behavioral Attributes)

Experience

Preferred Qualifications

Additional Information

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About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.